From invoice to paid, step by step
leke follows every invoice from the moment you send it to the moment the money is in your bank. Here is exactly what happens, and what you do at each step.
- Lerato Mokoena082 555 0101OL101
- Pieter Botha071 555 0102OL102
- Ayesha Khan083 555 0103OL103
- Thandi Mokoena072 555 0105OL105
Set up once, in minutes
Tell leke your business name and whether you mostly bill every month or per job. You can always do both. Add your logo, your bank details and your usual payment terms. We check your business before your bank details show on any invoice, so customers can trust the account is yours.
Then add your customers with their WhatsApp numbers. Each one gets their own reference, like OL104, that never changes. It's how leke recognises their payments later.
Send invoices on WhatsApp
Bill everyone for the month in one tap, or make one invoice for one job. leke writes each WhatsApp message for you, in your business's name, with the amount, the due date, the customer's reference and a link to the invoice.
You see every message word for word. Tap Send and WhatsApp opens on your phone with it ready. Invoices you haven't sent yet wait in one list, so nothing slips through.
R650 due by 7 October
Pay by EFT
Your reference
Use this reference every time you pay, so we know it is you.
- Bank
- Capitec
- Account holder
- Oak Lane Studio
- Account number
- 1520 338 412
- PayShap ID
- 0715550199@capitec
Your customer pays you directly
The link opens the invoice with how to pay first: their reference with a Copy button, your bank details and your PayShap ID. The money goes straight into your own bank account. leke never touches it.
If your customer has already paid, they can upload their proof of payment on the same page. Their reminders pause while leke waits for the money to show.
- Pieter BothaRef OL102R1,850Not yetPaid
- Ayesha KhanRef OL103R650Not yetPaid
- Sipho NdlovuRef OL104R2,400Not yetPaid
- Thandi MokoenaRef OL105R1,850Not yetPaid
Upload your statement. See who has paid.
Download your bank statement as a PDF, CSV or OFX and upload it to leke. Each payment is matched to its invoice by the reference, the customer's name and the amount. A customer who types last month's invoice number is still recognised.
leke checks that the statement adds up to the cent, and an upload that overlaps the last one never counts a payment twice. When a match is close, it asks you. When two customers could fit, it never guesses.
- Paid only when the money is on your statement
- Paid in cash? Record it in one tap
- The oldest invoice is paid off first
Remind the rest, only when you say so
For anyone who hasn't paid, leke writes a polite reminder at the right moment. Each one waits for your Approve. If your bank info is more than three days old, leke asks for a fresh statement first, so you never remind someone who has already paid.
- 2 days beforeA friendly heads-up
- 1 day afterJust overdue
- 7 days afterChecking in
- 14 days afterStill not through
- 30 days afterA month later
- 37 days afterTime to call
Friendly or firm
Choose the tone that suits your business. Firm is direct, never threatening, and every reminder thanks them if they've already paid.
At a decent hour
Reminders are only suggested between 06:00 and 21:00, never on a Sunday or a public holiday, and at least three days apart.
Time to call
After the fifth reminder, leke stops writing and tells you it's time to pick up the phone.
Words you can see
Read every reminder before it goes. See all five messages.
What a reminder looks like in leke
Every reminder waiting for you is written out in full, with the amount, the due date, the reference and the link. Approve it, edit it or skip it.
When a customer has sent proof of payment, or your bank info might be a few hours old, leke says so on the reminder, so you never chase someone who has already paid.
And at the end of the month
Days to get paid
See how many days it takes you to get paid now, against before you started with leke.
Proof of payment, checked
A wrong amount, the same screenshot twice, or no money after three business days is flagged. How it works.
Your books, kept
Keep your slips, sort the month's money into categories, close the month and send your accountant the pack.
get paid, without chasing
The first 30 businesses use leke free for 60 days, with no card to start, and we set it up with you.
Join the waiting listBe one of the first businesses on leke
We're letting businesses in a few at a time so we can set each one up properly. Join the waiting list and we'll contact you on WhatsApp when there's a place for you.
- The first 30 businesses use leke free for 60 days
- No card to start
- We set it up with you
If you're not getting paid at least 30% faster within 60 days, you don't pay until you are.
You're on the list
We'll contact you on WhatsApp when there's a place for you.
Know another business that sends invoices? Send them leke.co.za.